Now any PDF files you download as attachments to a Zotero record will be automatically saved in this synced folder, which will store the files online in your cloud storage app.Here you will change your Zotero file storage Base Directory by using the Choose... option to go to the folder you just set up. In Zotero, go to Zotero Preferences -> Advanced -> Files and Folders.Make sure it is properly synced with Dropbox/GDrive/etc. Create a folder in your computer’s Dropbox/GDrive/OneDrive drive to store your Zotero PDFs, i.e.Do NOT store your entire Zotero directory on cloud storage - that will corrupt your files and make a big mess. Also, note that this is all about saving attachment files to cloud storage and establishing links to your Zotero record. That said, if you really want to use your own cloud storage, this is one way to do this, but you can also use the ZotFile application for PDFs, or save PDF or other files to cloud services individually. Do keep in mind that, by default, Zotero selects "Automatically renew," so be sure to de-select this option if you do not want Zotero to continue to charge you after a year has passed.Note: I actually highly recommend using Zotero's own storage (I pay $20/year for 2 gigs which isn't much money - it simplifies things considerably and also helps support Zotero). Extra storage is relatively affordable, with the cheapest plan providing 2GB extra storage for one year for $20. The owner can purchase extra storage for their Zotero account.The owner can do so under their Zotero preferences by unchecking the box labeled Sync attachment files in My Library using. If they do not have any documents in their personal library that they care to lose, then this option may give your group some extra space to work with. Opt to not sync their personal library.If the owner has used up all of their storage, then they have two options: The owner of the group can check on this by going to Zotero's website, logging in, clicking Settings, then selecting Storage.
The most likely reason for this is that the owner of the group has filled up their quota of free space. Items Are Not Showing Up for All Group Members
This is the ideal option if your group only includes members who you trust to have full control over the contents of the group's library. Allow all members to edit files and the library.This is helpful if your group includes colleagues who you trust to have full control over the group's library and others who you'd like to be able to view the library but not edit it. Make all members administrators and only allow administrators to edit the library.There are two main options available here: The settings to manage who can edit the group's library and edit file attachments are located on Zotero's website under Groups, then the group you're using, then Library Settings, then Library Editing and File Editing. Group Members Can Not Add or Edit Documents They are not shown on members’ public profile pages and will not appear in search engine results.Private groups are completely hidden from group searches.Only group members and users invited to join the group are able to see the group’s page.Private groups provide a means of collaboration among group members without creating any public face for the group online.Anyone can view the group page, but the only way to join the group is by invitation or by requesting an invitation.This allows a group to publicly present its work and sources, or develop new membership in a controlled fashion.Closed membership groups are useful for creating a controlled group environment with a public presence.If the group has a public library, administrators can choose to show or hide the entire library or individual collections from non-members.The group page is public, and anyone who wants to can join instantly.Open public groups are useful for the broadest discussion and collaboration.
There are three different types of groups for Zotero users: Public, Open Membership Public, Closed Membership and Private. When you select "New Group," you will be brought to this page on Zotero's website where you can create a new group. When you click on the New Library icon, select "New Group" from the drop-down menu (demonstrated below). To create a new group, click on the "New Library." icon located next to the New Collection icon in the top left corner of Zotero. There is no limit on how many members may join your group, and your full storage subscription is available to both your personal and group libraries. Zotero Groups provides a method to collaborate with other Zotero users.